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Flying with Disability and Reduced Mobility – Passenger Rights

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Flying with a disability and reduced mobility: The most important information at a glance

  • Notify the airline of your special needs at least 48 hours before departure.

  • Wheelchairs, escort services, mobility aids, and assistance services are free of charge for people with disabilities or reduced mobility at the airport and on the aircraft.

  • No passenger may be disadvantaged due to a disability or reduced mobility. EU Regulation (EC) No. 1107/2006 protects the rights of people with disabilities in air travel.

  • Passengers have the right to bring service dogs and other certified service animals, subject to national regulations.

  • Passengers with disabilities receive priority assistance during boarding and deplaning, as well as in the event of flight disruptions. This also includes priority security screening and dedicated check-in counters.

  • Electric wheelchairs and scooters must be registered with the airline, particularly due to battery types and safety regulations (e.g., lithium-ion batteries).

Did you experience a flight delay or cancellation? Check now to see if you can make a claim!

Travelling by air with disability and reduced mobility: EU Regulations 261/2004 and 1107/2006

Basic principle: Two regulations – two levels of protection

  • EU Regulation 1107/2006 protects people with disabilities or reduced mobility from discrimination and ensures free assistance at the airport and on board.

  • EU Regulation 261/2004 governs compensation (€250–600) for all passengers in the event of flight cancellation, long delays, or denied boarding—this entitlement also applies to passengers with disabilities.

Flying with a disability or reduced mobility presents special challenges for many people, but EU and 1107/2006 offer comprehensive protection and support and Regulations 261/2004 protects passengers against excessive delays, cancellations, and unreasonable denied boarding.

Regulation 1107/2006 guarantees people with disabilities and persons with reduced mobility the right to barrier-free travel and free assistance at the airport and during the flight. This includes, among other things, assistance with check-in, security screening, boarding, disembarking, and baggage handling. To receive the best possible assistance, it is important to notify the airline of your need for assistance well in advance, at least 48 hours before departure. The airline is obligated to make the necessary arrangements and assist the passenger throughout the entire journey. Additionally, these EU regulations protect against discrimination and ensure that people with disabilities and reduced mobility have equal access to air travel. This makes flying safer, more comfortable, and less stressful despite any limitations—an important step toward greater inclusion in air travel.

In addition, Regulation 261/2004 governs the rights of passengers in the event of flight delays, cancellations, rebookings, or denied boarding. This regulation provides financial compensation and assistance in the event of flight disruptions. In the event of a flight cancellation or significant delay, passengers are entitled to compensation, which is tiered based on flight distance. For short-haul flights up to 1,500 kilometres, compensation amounts to 250 euros; for medium-haul flights up to 3,500 kilometres, 400 euros; and for long-haul flights of 3,500 kilometres or more, as much as 600 euros.

This is what you are entitled to under the EU regulation 261/2004 in the event of a flight cancellation or delay:

Short distance up to 1500 km

Medium distance up to 3500 km

Long distance from 3500 km

e.g. London – Edinburgh

e.g. Berlin – Athens

e.g. Amsterdam – Tokyo

250€*

400€*

600€*

*Minus commission (usually 20 to 30% [if nec. plus attorney’s fee of 14% ] plus VAT) if claimed through our service

Our free flight delay compensation calculator will let you know if you meet these conditions. Simply enter your flight details, and we’ll tell you if you are eligible to receive flight delay compensation.

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When are you entitled to compensation under EU Reg 261/2004?

In addition to the rights stated above for passengers with disabilities or reduced mobility, Regulation 261/2004 gives passenger with disabilities and/or reduced mobility, like all passengers, the following rights:

  • Your flight was cancelled and you were notified less than 14 days before departure. In this case, you are entitled to financial compensation (€250 to €600, minus commission), in addition to care services such as meals, refreshments, and, if necessary, hotel accommodation. The airline is obligated to offer you alternative flight connections or to refund the ticket price.

  • Your flight arrives at the final destination with a delay of at least 3 hours. This delay also entitles you to compensation, the amount of which depends on the flight distance (€250 to €600, minus commission). You are also entitled to assistance during the waiting period, such as free meals or communication facilities.

  • You were denied boarding, even though you checked in on time and had a valid ticket. This can happen, for example, due to overbooking or a lack of assistance. In such cases, the airline must provide you with assistance, offer you alternative transportation, and pay compensation.

Additionally, the following conditions must be met:

  • Departure from the EU (or arrival in the EU on an EU airline).

  • No “extraordinary circumstances” such as extreme weather, political unrest, or security risks.

Typical examples of compensation for all passengers, including passengers with disabilities

  • Your flight from Berlin to Abu Dhabi (via an EU airline) is cancelled at short notice on the day of departure, and you do not arrive until the next day → €600 compensation under Regulation 261/2004, plus entitlement to assistance (meals, hotel, transfers).

  • You are denied boarding because the airline “has no staff for the wheelchair,” even though you requested assistance in a timely manner → a possible violation of Regulation 1107/2006 and denied boarding under Regulation 261/2004 may entitle you to up to €600.

Special circumstances for passengers with disabilities

The following cases are particularly relevant for travellers with disabilities:

  • Unjustified denial of boarding due to disability or health condition: If you are denied boarding solely because of your disability, even though there are no compelling safety reasons, this may constitute unlawful discrimination under Regulation 1107/2006 – and simultaneously a denied boarding subject to compensation under Regulation 261/2004.

  • Missed connecting flight due to lack of assistance: If the promised assistance (e.g., wheelchair service, escort at the airport) is not provided, causing you to miss your connecting flight and arrive with a significant delay, you may be entitled to compensation.

  • Gross breach of duty regarding assistive devices: In the event of damage to or loss of a wheelchair, scooter, or other assistive devices, claims for damages exist under the Montreal Convention.

What does Regulation 1107/2006 guarantee—and what does it not?

Regulation 1107/2006:

  • prohibits discrimination during booking and boarding;

  • guarantees free assistance (check-in, security screening, boarding, transfers, baggage);

  • requires airports and airlines to handle your mobility aids with care and to replace them in the event of damage; – no strict liability!

  • gives you clear rights to file complaints with national enforcement bodies.

Important: The 1107/2006 Regulation itself does not provide for a blanket claim for monetary compensation like Regulation 261/2004, but primarily for claims regarding assistance, equal treatment, and, where applicable, compensation for damages.

Flying with a disability – Preparation is key

Careful preparation is the key to a relaxed and smooth flight experience with a disability. Find out early on about your airline’s specific guidelines and services to ensure your individual needs are met. Allow plenty of time for your journey to the airport. Keep all relevant documents, such as your disability ID card and medical certificates, handy so you can quickly respond to questions or requests if needed. Notifying the airline of your assistance needs well in advance—ideally at least 48 hours before departure—allows airlines and airport staff to organize the necessary assistance effectively.

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What assistance can people with disabilities expect (at the airport)?

People with disabilities in the EU have a legal right to free assistance at the airport—from arrival to departure—provided the need is notified in advance. Assistance must generally be provided, provided that no security reasons or capacity limits prevent it.

  • Advance notification required: Most services should be requested from the airline or the airport at least 48 hours before departure to ensure smooth organization.

  • Free mobility aids: Disability services at airports usually include wheelchairs and escort services to facilitate movement within the terminal.

  • Assistance with boarding: Airlines help with boarding the aircraft—often using special lift gates or onboard wheelchairs.

  • Assistance with luggage and seating: Upon request, airport staff will assist with luggage transport and finding the correct seat.

  • Prioritized security screening: Many airports offer separate security lines for passengers with disabilities to reduce wait times.

  • Assistance for visually and hearing-impaired passengers: Sign language interpreters, tactile floor guidance systems, and visual or audio cues make it easier to find your way.

  • Information and communication: Many airports and airlines offer special information services, such as easy-to-understand instructions and personal assistance, to improve the flying experience for people with disabilities.

  • Online registration and service management: Most airlines now allow passengers to register their need for assistance and manage assistance services conveniently via their website or mobile apps, which simplifies travel planning and organization.

  • Support with using transportation at the airport: In addition to assistance in the terminal, many airports also offer help with using transportation such as shuttle buses or train connections to make access to the airport barrier-free.

Assistance at the Airport – Services in Detail

Legal Basis and Registration

In the EU, Regulation (EC) No. 1107/2006 stipulates that people with disabilities and persons with reduced mobility are generally entitled to free assistance at the airport. The aim is to prevent discrimination and enable the most equal possible use of air travel. This assistance applies to departure, transit, and arrival at all EU airports as well as in Norway, Iceland, UK, and Switzerland. To receive these services, the need for assistance should generally be requested at least 48 hours before departure from the airline, travel agency, or tour operator.

Arrival at the Airport and Check-in (& Baggage)

Airports must provide clearly marked meeting points (e.g., in front of the terminal, at parking garages, or inside the building) where people with disabilities can report and request assistance. There, trained staff will accompany them to check-in, baggage drop-off, and on to security screening.

At check-in, staff may, in individual cases, assist with filling out documents, labelling luggage, and addressing seat requests; lowered or barrier-free counters with more space for wheelchairs are often available. Companions are—where possible—seated next to the person with a disability, provided this is permissible for safety reasons.

Security Screening and Navigating the Terminal

People with disabilities can expect assistance navigating the terminal, transferring between flights, and finding the correct gate. This includes escort services for long distances, use of wheelchairs, and assistance with elevators, escalators, and doors.

Many airports have separate or priority security lines to reduce long wait times, as well as private screening booths, for example, when prosthetics, wheelchairs, or other assistive devices need to be screened separately.

Boarding, On Board – Mobility Assistance

During boarding, staff assist with boarding the aircraft, transferring from the wheelchair to the seat, and, if necessary, using special lifting platforms or onboard wheelchairs. Passengers with disabilities are usually given priority or boarded first to avoid crowding and to allow sufficient time for assistance.

On board, up to two mobility aids (e.g., wheelchair, walker) may generally be transported free of charge; electric wheelchairs are securely stowed upon prior notification. During the flight, crew members assist with tasks such as stowing carry-on luggage, fetching food and beverages, and navigating to the onboard restroom, though they do not provide personal care services.

Flying with a disability – Disembarking & baggage claim

Disembarking from the aircraft and baggage claim often present special challenges for people with disabilities or limited mobility. Airlines are legally obligated to ensure comprehensive assistance during this phase of the journey. Special wheelchairs or lifting aids are often available to assist with the transfer from the seat to the aircraft door when disembarking. Additionally, care is taken to ensure that the accompanying person, if present, remains close to the passenger to provide continuous assistance.

Airports and airlines also offer assistance at baggage claim. Support staff accompany you from the aircraft door to the baggage carousel and help transport your luggage if needed. To ensure a smooth process, it is important to notify the airline of your need for assistance well in advance—ideally at least 48 hours before departure. This allows all necessary arrangements to be made so that disembarking and baggage claim are as stress-free and comfortable as possible for people with disabilities.

Assistance for Visual, Hearing, and Cognitive Impairments

For visually impaired and blind people, there are often tactile floor guidance systems, high-contrast signage, and audio announcements; in some cases, pickup and escort services from the meeting point to the seat are also offered. Guide dogs are often allowed to travel in the passenger cabin free of charge if they are registered and properly trained.

For hard-of-hearing and deaf travellers, many airports provide visual displays, monitors with flight information, and induction loops at information counters. People with cognitive or mental impairments can utilize available assistance systems to receive support with orientation, understanding announcements, and navigating complex procedures (check-in, transfers, passport control).

The Different Levels of Mobility – An Overview

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Standardized codes for mobility and assistance needs during Flight

Airports and airlines use standardized assistance codes to clearly identify the support needs of passengers with disabilities or reduced mobility. These codes are entered at the time of booking and determine which services (wheelchair, escort, information) are arranged.

When is flying with a disability possible?

In general, flying with a disability is possible in most cases—provided you notify the airline of your need for assistance in a timely manner and provide the relevant information correctly. The type and extent of your mobility impairment as well as your current state of health are the key factors here. Depending on the situation, various services are available to you that can make travelling significantly easier.

When is an accompanying person allowed or required for passengers with disabilities?

  • Many airlines require an accompanying person if the passenger cannot help themselves in an emergency (e.g., cannot walk alone, cannot communicate on board, or cannot understand the safety instructions). The attendant must then be able to provide active assistance—such as with boarding and deplaning, transferring to the seat, and during an evacuation.

  • For certain visual, hearing, intellectual, or multiple disabilities, the airline may require an attendant, while other passengers with disabilities are expressly permitted to travel alone if they can navigate independently and follow instructions. Airlines often determine whether an accompanying person is necessary based on medical information, the degree of disability, and the passenger’s self-assessment.

  • Important: EU air passenger rights require that people with disabilities be transported, provided safety requirements are met; a refusal to transport may not be based solely on the disability. If an airline insists on an attendant for safety reasons, it is not obligated to provide one itself—so the person concerned must generally arrange their own escort.

When may an airline refuse to transport a passenger?

An airline may refuse to transport a passenger only in exceptional cases:

  • If safety regulations prohibit transportation.

  • If the size of the aircraft or the design of the doors makes transportation physically impossible.

The mere fact that you have a disability is never a sufficient reason for refusal. Airlines are legally obligated to provide free assistance to people with disabilities or reduced mobility and may not discriminate against them.

If transportation is nevertheless refused, you, as a passenger, have the right to a written explanation as well as to alternative assistance and, if applicable, compensation in accordance with EU regulations.

Your rights in case of violations (EU Regulations 261/2004 and 1107/2006)

Combination: Discrimination + Flight Disruption = Double Legal Violation (of Rights)

If a flight disruption occurs simultaneously with a violation of the rights of people with disabilities, claims under two different sets of regulations may coexist. Typical scenarios include, for example, boarding being denied on the grounds of a disability even though there are no objective safety reasons, or promised assistance services being provided so late that the flight is missed.

In such cases, different legal consequences apply: On the one hand, claims may arise under Regulation (EC) No. 261/2004, particularly in cases of denied boarding or long delays. On the other hand, violations of Regulation (EC) No. 1107/2006 may apply, such as in cases of unlawful denial of boarding or lack of or inadequate assistance.

It should be noted that Regulation (EC) No. 1107/2006 does not provide for a separate, fixed compensation claim. Violations are generally pursued through complaint procedures with national enforcement bodies or, where applicable, through claims for damages under national law.

Flightright helps you enforce your rights

If you were denied boarding due to disability or reduced mobility, Flightright will carefully examine whether this was unlawful. We help you assert your claims for refunds and compensation under EU Regulation 261/2004.

We also stand by you as a passenger with a disability in cases of delays, cancellations, rebookings, or missed connecting flights. Flightright enforces your legitimate claims for compensation of up to 600 euros if the requirements are met.

Important: Flightright provides you with comprehensive information on flying with a disability or reduced mobility. Please note that we cannot offer direct assistance with applying for assistance services or filing complaints, except in cases of denied boarding, delays, cancellations, rebookings, or missed connecting flights. For specific inquiries regarding assistance services, we recommend contacting your airline or the airport service directly. There, you will receive personalized assistance and appropriate answers to your questions.

Your benefits with Flightright:

  • Over 12 million satisfied customers

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  • Specialized legal experts in aviation law

  • Average of 3-4 weeks until payout

Are there medical conditions that prevent you from flying?

Yes, certain health conditions can make flying difficult or even prohibit it. The deciding factor is whether the illness would pose a safety risk. The following aspects play a role:

  • Acute infectious diseases: Contagious illnesses, such as the flu, tuberculosis, or gastrointestinal infections, can pose a danger to other passengers. In such cases, the airline may refuse boarding to protect everyone’s health.

  • Patients who have recently undergone surgery: After surgery, especially if there are open wounds or casts, medical clearance should be obtained before flying, as changes in pressure and prolonged sitting can cause complications.

  • Severe respiratory diseases: Conditions such as acute pneumonia or severe asthma attacks can be exacerbated by the reduced oxygen concentration in the aircraft cabin.

  • Cognitive impairments: In cases where a person is unable to understand safety instructions or act independently, travelling with an accompanying person may be required, or boarding may be denied.

  • Important: The decision on whether air travel is possible is ultimately made by the airline based on medical evaluations and safety regulations. Passengers should consult with their doctor and the airline well in advance of booking a flight to minimize risks and obtain the necessary documentation for travel.

Medical Certificate and Fitness-to-Fly Certificate: A certificate confirming fitness to fly can help dispel the airline’s doubts. This certificate should ideally include details regarding the passenger’s health condition, potential risks, and special needs during the trip. Some airlines require a special form, known as the MEDIF (Medical Information Form), which must be submitted at least 48 to 72 hours before departure.

Passengers with a disability or reduced mobility – How to request special assistance

There is no universal rule for requesting special assistance when flying with a disability. However, most laws and EU regulations stipulate that passengers must have an easily accessible way to declare their need for assistance at the time of booking. This can be done either directly through the airline or through the tour operator or travel agency. It is important that the need is reported in a timely and accurate manner so that the airline and the airport can optimally organize the necessary assistance and ensure a smooth flight experience.

Timing: When and where to register?

  • Notify your need for assistance as early as possible, but no later than 48 hours before departure. This deadline is set forth in EU Regulation (EC) No. 1107/2006 and is actively communicated by most airlines and airports. If notified later, assistance can only be guaranteed to the best of their ability.

  • Registration is handled through the entity where you purchased your ticket: -Directly with the airline via hotline, online booking, “Manage my booking,” or chat. -Through the travel agency or tour operator that organized your flight. They will forward the information to the responsible airport assistance service (PRM Service), which provides on-site assistance.

  • To avoid misunderstandings, you should provide precise details about your disability or reduced mobility when registering, such as whether you need a manual or electric wheelchair, whether you require assistance with boarding, or if you are carrying special medical equipment.

  • The use of internationally standardized mobility and assistance codes (e.g., WCHR, WCHS, WCHC) helps the airline accurately assess your needs and provide the appropriate support.

  • When registering, have your booking number, travel dates, and all relevant medical documentation ready to facilitate the process.

Checklist for travelling with a disability or reduced mobility

Travelling with a disability or redcued mobility requires careful preparation to ensure a smooth and stress-free flight. Here is a concise checklist of the most important points to help you fully exercise your rights and receive the necessary assistance:

  • Early notification to the airline: Notify the airline of your need for assistance at least 48 hours before departure. This allows the airline to organize assistance such as wheelchair service, escort services, or special seat reservations in a timely manner.

  • Medical Certificates and Fit-to-Fly Certificate: If you have medical implants, prostheses, pacemakers, or chronic conditions, carry a current Fit-to-Fly certificate with you that confirms your fitness to fly.

  • Registration and Transport of Mobility Aids: Wheelchairs, crutches, or electric mobility aids must be registered well in advance. Especially for electric wheelchairs, details regarding the battery type, weight, and dimensions are important. Transport is generally free of charge.

  • Carrying medication and medical devices: Medication should be carried in its original packaging along with a doctor’s prescription or certificate. Liquid medications are exempt from standard carry-on baggage restrictions. Medical devices such as oxygen concentrators must also be registered.

  • Registering assistance dogs: Register guide dogs or assistance dogs with the airline well in advance and carry the necessary documentation.

  • Seat selection and accessibility on board: If possible, reserve a seat with extra legroom or near the restroom. For safety reasons, passengers with limited mobility are not permitted to sit near emergency exits.

  • Arriving at the airport in good time: Allow sufficient time for check-in, security screening, and special assistance. It is recommended to arrive at least two hours before departure to avoid waiting times.

  • Communicating with airport and cabin crew: Inform security personnel about any medical devices you are using and let the cabin crew know your needs so they can provide you with the best possible assistance.

  • Keep emergency contacts and insurance coverage on hand: Keep important phone numbers for the airline, airport services, and emergency medical services handy. Check your travel insurance coverage for medical emergencies.

  • Determine fitness to fly and assess your health: If you have a contagious or serious illness, discuss with your doctor whether air travel is safe. A medical certificate of fitness to fly (MEDIF) / “Fit-to-fly” certificate may be required.

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Flight Rights for Passengers with Disabilities and Reduced Mobility: Regulations and Protections around the world

United States – Flight Rights for Passengers with Disabilities

United Kingdom – Flight Rights for Passengers with Disabilities

Canada – Flight Rights for Passengers with Disabilities

Have you experienced a flight delay/cancellation?

Frequently Asked Questions about the rights of passengers with disabilities

Your flight did not go as planned?

In the event of flight delays, cancellations and overbooking, passengers may be entitled to compensation or ticket reimbursement. Flightright enforces your rights.

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